How to fill out a PEPS Videotaping ticket

I have an upcoming event and need PEPS!

First open your favorite browser, and type in this URL: http://go.carleton.edu/peps

The PEPS page will appear. Scroll to this section:

Click on the link: Event Support Request Form. This will take you to the TeamDynamix request page.

You will have to login using your regular Carleton email and password.

This is the catch... If you're not from Carleton, you can't request PEPS services in this manner.  If you're an outside group, you will need to go through someone at Carleton, College Relations, or the Director of the Arts' office at the Weitz Center for Creativity.

Once you've logged in, you should see this screen:

“Requestor” should autofill with your name and department. Double-check to make sure these two fields are correct.

Now, fill in the details of your event.

Name: Include the date of the event in the name and make sure the desired service is evident (videotaping, assistance, etc).

Description: Go into the details of what the event involves and what you would like us to do. What do you anticipate the event looking like? Are there any details that will impact filming? Do you also require setup assistance or other PEPS support?

Type: For videotaping requests, set Type to “Video Recording.”

Time and Location: Enter the time that the event will start and end, not including setup time for PEPS. PEPS will be ready to film well before your event begins. Location scheduling is done through EMS, and should optimally be completed before this PEPS request.

Documents: If you have a Facilities Setup Request Form, or a sketch of how the event will be setup, you can create a PDF of these things, and include them in the ticket itself.

If you have a professor, supervisor, or other individual that will be running the event, include their name so we can contact them. Finally, add your expected arrival time and a final description of the event.

Once you've filled in all of the requisite things, click request, and you'll see this screen:

You should receive an automated e-mail from the ticketing system.

You will then receive another e-mail confirming that PEPS has assigned your ticket to a tech and it is scheduled on our calendar.

If for some reason you have not received a confirmation e-mail from us within 48 hours of submitting your request, please call our office at ext. 4225 to confirm.