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Many of the settings that follow are specific to the printer driver in use for each device. Anytime you're not seeing what is described here, use the Apply button to make your last changes effective, then look again.
Windows Server Port Settings
Before creating a print queue on the print.ads.carleton.edu Windows Server, you first need a port for this specific printer. The port will be a "Standard TCP/IP Port" (not any of the other choices) with a few configuration settings: protocol Raw with the default port of 9100; SNMP Status Enabled with a community name of public and device index of 1. At the time you create such a port, the Windows Server will attempt to communicate with the device and choose settings specific to this printer; but the configuration described here works best for all print queues.
Printer driver: Xerox Global Print Driver (X-GPD) PostScript
Current version on print.ads.carleton.edu: 5.303433.166.0, dated Feb 14June 30, 20132015
(32- and 64-bit, PCL6 and 5 versions available but PostScript works better with Adobe apps, )
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Current version on print.ads.carleton.edu: 61.140175.0401.1443018849, dated Dec 15, 2012October 16, 2015 (repost of July 28, 2015 driver)
(32- and 64-bit, PostScript and PCL5 versions available but HP printers use PostScript emulations that don't always work with Adobe apps, earliest LaserJet model supported is 4100, not 4, 5M, 4000, 4050)
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On HP printers with powered envelope feeders, we have received some reports that the type of media in the feeder is not being detected correctly, so a prompt to load Letter in the feeder appears. The fix appears to be to change the default media in the feeder: on the Device Settings tab, in the "Form to Tray Assignment" section, change Envelope Feeder to Envelope #10. We are also aware that printing from the envelope feeder may be very slow unless you change another setting: on the Print tab, from the menu at left choose "Adjust Paper Types", then scroll down the list to find Envelope. Change its Print Mode setting to Normal Mode; the Resistance Mode and Humidity Mode should already be Normal Mode.
PCL5 Exception
One HP LaserJet printer on campus has to use the alternative PCL5 driver, instead of the usual PCL6 driver, in order to print forms correctly from Colleague. That print queue is LEIG109-LJM602 (and its backup, LEIG128-LJM602). The PCL5 Universal Print Driver is downloaded from the same location at the same time as the PCL6 driver; however, its internal version number is frequently lower.
Printer driver: Canon iR-ADV C5051 PostScript
Current version on print.ads.carleton.edu: 2021.8555.0.0, dated Nov 27October 5, 20122015
On all Canon MFDs, we are using a recent Canon PS (PS = PostScript) driver, with its ability to dynamically detect the printer's features using Bi-Directional communication (via SNMP). Therefore, first detect the current settings: on the Device Settings tab, choose the Get Device Status button at the bottom. You will see the immediate communication with the device; after you acknowledge the OK button, all the options on this tab will be up-to-date.
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If a printer is Offline (turned off or disconnected from the network), Bi-Di communication is not going to work and so printer features and defaults cannot be set correctly. You have to get the printer back online and seen by the server before you can continue. If you're not sure if the printer is really offline or not, look it up in /wiki/spaces/itskb/pages/26119478 CentreWare Web (CWW)–when CWW agrees that it's offline, then there is definitely a network communications problem that must be fixed. If a duplexer or tray is not being detected correctly, it's usually a physical problem: check that the duplexing unit or tray is installed and seated correctly. If a duplexer cannot be detected correctly, then the device options must be set manually. You can see a list of the installed options on the PostScript config page, described here .
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CC5550 and 6555 Printing (driver) defaults
Once the printer driver, model, communications, and features are set correctly, then you can select printer default settings, which have to be set in the correct place. First, on the Advanced Tab, we do not change any of these settings except: for PaperCut-managed printers, turn off "Enable advanced printing features". (For the few printers not managed by PaperCut, leave this on for extra functionality.) Now, from the Advanced tab, choose the Printing Defaults button. The dialog boxes you see here from here on are driver-specific; for the CC5051, you see 7 tabs.
Choose the Basic Settings tab. You have the option to change the duplex default: under 1-sided/2-sided/Booklet Printing:, choose 2-sided Printing. It is appropriate to set duplex as the default for all networked printers (unless an operator has specified otherwise), and for any other printer whose Comments textbox on the General tab ends with a notation that this printer should be set to duplex by default. (That choice was made by the printer operator.) For a few Canon MFDs, there will be dual queues: a BLDGRoom-CC5051 queue for color, and a BLDGRoom-Gray-CC5051 queue to either default to grayscale (b&w) printing, or even force it. You set this in the Printing Defaults on the Basic Settings tab, where Color Mode must be set to Black and White for a default-b&w or grayscale only queue.
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Disclaimer: This information was correct as of when it was created based on Sande's best knowledge. If this page has been edited by anyone else, Sande is not responsible for the accuracy of the information.