Versions Compared

Old Version 141

changes.mady.by.user R Kevin Chapman

Saved on

compared with

New Version Current

changes.mady.by.user R Kevin Chapman

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

Note
titleClass of 2024 - Digital Departure Deadline

To our graduating Seniors in 20232024, the deadline for reviewing, moving, and extracting your digital files is July 31st, 2024.

After that date, you will lose access to all digital resources, including all Google apps (Gmail, Drive, etc.) and data will be unrecoverable.
Media stored in Carleton Supported hosting tools - such as Google Drive, Imagen, and Panopto - that you intend to preserve must be downloaded or transferred by July 31st or it will be irrevocably deleted.

...

Some sites want to send a confirmation email to the original address as a security precaution, to ensure that the owner of the account is authorizing the change. If you try to make this change after your Carleton account is deactivated, you won't be able to receive that confirmation. Note:


Info

It is not possible for ITS to "temporarily reactivate" your Carleton email account to accommodate this. The account is not simply deactivated, it is deleted and no longer exists. 


...

Anchor
EmailOptions
EmailOptions
Archiving or Transferring Email

Class of '23 24 Deadline:  End of July
After July, messages in your Carleton mailbox vanish and are non-recoverable; mail sent to your address will be returned to the sender.

Section


Column
width75%

While it is tempting to simply move all of your email from your Carleton Gmail account to, for example, your personal Gmail account, we suggest that you consider archiving your Carleton email instead. One of the main reasons for this is that there is no elegant method for transferring email between two different systems. The methods below will work, though they may not transfer the labels that you have created in your Carleton account. Remember, although labels look like folders, they are not actual folders which means that they do may not transfer. This means that all of your Carleton emails will come through in a single, very long list that you may need to sort, depending on how you want to use it.

Archiving email has the advantage that you are simply downloading and storing the email for future reference, in case you need to refer back to it in the future. It helps to keep your old Carleton email separate from your current (or new) email, in a searchable location for those times that you need to refer back to it.



Column

Image RemovedImage Added



...

Documents and Files

Class of '23 24 Deadline:  End of July 
After July, you will lose access to you Carleton Google account (including Drive), as well as Dropbox if you were using it. Shortly thereafter, your files will be irretrievably deleted.

Section


Column
width75%

During your time at Carleton, you have undoubtedly written and created a lot of material which is stored digitally in various places on our network: Course assignments in Moodle, that Photoshop masterpiece stored on Drive, collaborative documents with Google Docs, or even a personal or class website. Once your Carleton account expires, you will lose access to these files which will eventually be deleted from our systems. The links below provide more information on accessing and transferring these types of files.


Column


...

  • Leaving Carleton - Cloud Storage Files
    Files stored in Google Drive or Dropbox under your Carleton account for which you are the Owner will be inaccessible (to anyone) when that your account expires at the end of July, and will be permanently deleted soon after. You will therefore need to transfer ownership of files that need to stay at Carleton (for organizations or research), transfer files to a personal account, and/or download copies of any of your own files that you may want in the future.

...


...

Passing the Baton: Groups, Files and More

Class of '23 24 Deadline:  End of July
Mailing lists and organization resources that have no on-campus owners will be scheduled for deletion, so please pass them along to someone who isn't graduating.


Section


Column
width75%

If you have been an active member of a student group or organization, or a perhaps college committee during your time on campus, it is possible that you are the designated owner or administrator of either the corresponding mailing list or other network resources. Before you leave Carleton, you should be sure to transfer such ownership to your lucky successor (or other member of the group). Mailing lists that have no on-campus owners will be scheduled for deletion, so please pass them along to someone who is not graduating.

Student organizations whose leaders have all graduated may be considered inactive by the CSA, so if the organization is to continue, you will need to hand it off to the next generation. You will need to designate next year's org leader and transfer network folder and web resources to help.

Instructions on both can be found at the links below.


Column

Image Added



  • Mailing List Ownership
    All mailing lists you own must be transferred to someone who isn't graduating. Any lists that end up without a valid owner will eventually be closed..

  • Student Org Resources
    If you lead a student organization, you must transfer ownership of online resources to someone who isn't graduating.

  • Drive / Google Docs - Transfer Ownership
    Any (non-personal) Google Drive files for which you are the owner must be transferred to a new owner.

  • Dropbox - Transfer Ownership
    Any (non-personal) Dropbox files or folders for which you are the owner must be transferred to a new owner.

...

DUO Two Factor Authentication

Section


Column
width75%

DUO two factor will remain in place on your Carleton account until it fully transitions to an alumni account. In the event that you change or upgrade your cell phone this summer, having DUO backup codes will make setting up your new phone a lot easier.


Column

Image RemovedImage Added


...


...

Library Resources

Class of '24 Deadline:  End of July 
Certain access and licenses granted through the Gould Library to current community members will change once your account moves to alumni status.

ITS provides several computing services to Carleton alumni, to help ease the transition into the post-Carleton world and to provide ways of keeping in touch with other alumni and the Carleton community. You will continue to have access to web resources like the Hub and the Alumni Directory after graduation. For services like these, you will continue to sign in using your current username and password.



...

;