...
Account Expiration Timelines
| Note | ||
|---|---|---|
| ||
To our graduating Seniors in 2023, the deadline for reviewing, moving, and extracting your digital files is July 31st, 2023. After that time, you will lose access to all digital resources, including all Google apps (Gmail, Drive, etc.) and data will be unrecoverable. |
The following table shows the standard account expiration timelines for Carleton students, staff, and faculty following their departure from campus. As always, there are exceptions to every rule, but this will provide you with an idea of the amount of time you have to complete your digital departure. (For more details, please refer to the ITS Account Eligibility article).
- Students (Undergraduate Degree)
...
- : Student Account expires at the end of July of their graduating year
...
- Faculty
...
- and Instrument / Vocal Instructors
...
- : Account expires 30 days after their last work date
...
- Staff (Bi-Weekly, Exempt, Union)
...
- : Account expires on their last work day.
| Note | ||
|---|---|---|
| ||
To our graduating Seniors in 2024, the deadline for reviewing, moving, and extracting your digital files is July 31st, 2024. After that date, you will lose access to all digital resources, including all Google apps (Gmail, Drive, etc.) and data will be unrecoverable. |
...
Update Accounts Using Your Carleton Email Address
...
Some sites want to send a confirmation email to the original address as a security precaution, to ensure that the owner of the account is authorizing the change. If you try to make this change after your Carleton account is deactivated, you won't be able to receive that confirmation. Note:
| Info |
|---|
It is not possible for ITS to "temporarily reactivate" your Carleton email account to accommodate this. The account is not simply deactivated, it is deleted and no longer exists. |
...
| Anchor | ||||
|---|---|---|---|---|
|
Class of '23 24 Deadline: End of July
After July, messages in your Carleton mailbox vanish and are non-recoverable; mail sent to your address will be returned to the sender.
| Section | |||||||
|---|---|---|---|---|---|---|---|
|
- Set an Auto-Reply in Gmail
Set up an auto reply (aka vacation reply) in your Carleton Gmail to inform people that your email address will be changing. Do this early to reach the most people. - Transferring to Personal Gmail Account
Transfer email from your Carleton Gmail account to a personal Gmail account using these instructions from Google. - Transferring to Outlook (Microsoft Instructions)
Transfer email from your Carleton Gmail account to Outlook online. - Archiving with Mac Mail
Archiving your email using Apple's Mail email client (macOS). - Archiving with MailStore
Archiving your email using MailStore Home (Windows only)
...
Documents and Files
Class of '23 24 Deadline: End of July
After July, you will lose access to you Carleton Google account (including Drive), as well as Dropbox if you were using it. Shortly thereafter, your files will be irretrievably deleted.
| Section | |||||||
|---|---|---|---|---|---|---|---|
|
...
- Leaving Carleton - Cloud Storage Files
Files stored in Google Drive or Dropbox under your Carleton account for which you are the Owner will be inaccessible (to anyone) when that your account expires at the end of July, and will be permanently deleted soon after. You will therefore need to transfer ownership of files that need to stay at Carleton (for organizations or research), transfer files to a personal account, and/or download copies of any of your own files that you may want in the future.
...
- Leaving Carleton - Your Moodle Files
Accessing and saving files from your Moodle courses. - Leaving Carleton - Your Personal/Class Websites
Moving or changing ownership of websites you've created on sites.carleton.edu. - Leaving Carleton - ArcGIS Online
Transferring files from your ArcGIS Online account.
...
Passing the Baton: Groups, Files and More
Class of '23 24 Deadline: End of July
Mailing lists and organization resources that have no on-campus owners will be scheduled for deletion, so please pass them along to someone who isn't graduating.
| Section | |||||||
|---|---|---|---|---|---|---|---|
|
- Mailing List Ownership
All mailing lists you own must be transferred to someone who isn't graduating. Any lists that end up without a valid owner will eventually be closed.. - Student Org Resources
If you lead a student organization, you must transfer ownership of online resources to someone who isn't graduating. - Drive / Google Docs - Transfer Ownership
Any (non-personal) Google Drive files for which you are the owner must be transferred to a new owner. - Dropbox - Transfer Ownership
Any (non-personal) Dropbox files or folders for which you are the owner must be transferred to a new owner.
...
DUO Two Factor Authentication
| Section | |||||||
|---|---|---|---|---|---|---|---|
|
...
- Alumni Computing Support
The home page for Alumni computing support needs. - Alumni Gateway
The home page for Carleton's Alumni Network, including the Alumni Directory.
...
Library Resources
Class of '24 Deadline: End of July
Certain access and licenses granted through the Gould Library to current community members will change once your account moves to alumni status.
ITS provides several computing services to Carleton alumni, to help ease the transition into the post-Carleton world and to provide ways of keeping in touch with other alumni and the Carleton community. You will continue to have access to web resources like the Hub and the Alumni Directory after graduation. For services like these, you will continue to sign in using your current username and password.
- Gould Library Alumni Information and Services
A guide for Carleton alumni (and soon-to-be alumni) about library services.
...
;