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| While it is tempting to simply move all of your email from your Carleton Gmail account to, for example, your personal Gmail account, we suggest that you consider archiving your Carleton email instead. One of the main reasons for this is that there is no elegant method for transferring email between two different systems. The methods below will work, though they may not transfer the labels that you have created in your Carleton account. Remember, although labels look like folders, they are not actual folders which means that they may not transfer. This means that all of your Carleton emails will come through in a single, very long list that you may need to sort, depending on how you want to use it. Archiving email has the advantage that you are simply downloading and storing the email for future reference, in case you need to refer back to it in the future. It helps to keep your old Carleton email separate from your current (or new) email, in a searchable location for those times that you need to refer back to it.
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- Set an Auto-Reply in Gmail
Set up an auto reply (aka vacation reply) in your Carleton Gmail to inform people that your email address will be changing. Do this early to reach the most people.
- Transferring to Personal Gmail Account
Transfer email from your Carleton Gmail account to a personal Gmail account using these instructions from Google.
- Transferring to Outlook (Microsoft Instructions)
Transfer email from your Carleton Gmail account to Outlook online.
- Archiving with Mac Mail
Archiving your email using Apple's Mail email client (macOS).
- Archiving with MailStore
Archiving your email using MailStore Home (Windows only)
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Class of '24 Deadline: End of July
After July, you will lose access to you Carleton Google account (including Drive), as well as Dropbox if you were using it. Shortly thereafter, your files will be irretrievably deleted.
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| During your time at Carleton, you have undoubtedly written and created a lot of material which is stored digitally in various places on our network: Course assignments in Moodle, that Photoshop masterpiece stored on Drive, collaborative documents with Google Docs, or even a personal or class website. Once your Carleton account expires, you will lose access to these files which will eventually be deleted from our systems. The links below provide more information on accessing and transferring these types of files. |
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Class of '24 Deadline: End of July
Mailing lists and organization resources that have no on-campus owners will be scheduled for deletion, so please pass them along to someone who isn't graduating.
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| If you have been an active member of a student group or organization, or a perhaps college committee during your time on campus, it is possible that you are the designated owner or administrator of either the corresponding mailing list or other network resources. Before you leave Carleton, you should be sure to transfer such ownership to your lucky successor (or other member of the group). Mailing lists that have no on-campus owners will be scheduled for deletion, so please pass them along to someone who is not graduating. Student organizations whose leaders have all graduated may be considered inactive by the CSA, so if the organization is to continue, you will need to hand it off to the next generation. You will need to designate next year's org leader and transfer network folder and web resources to help. Instructions on both can be found at the links below. |
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- Mailing List Ownership
All mailing lists you own must be transferred to someone who isn't graduating. Any lists that end up without a valid owner will eventually be closed.
- Student Org Resources
If you lead a student organization, you must transfer ownership of online resources to someone who isn't graduating.
- Drive / Google Docs - Transfer Ownership
Any (non-personal) Google Drive files for which you are the owner must be transferred to a new owner.
- Dropbox - Transfer Ownership
Any (non-personal) Dropbox files or folders for which you are the owner must be transferred to a new owner.
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DUO Two Factor Authentication
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| DUO two factor will remain in place on your Carleton account until it fully transitions to an alumni account. In the event that you change or upgrade your cell phone this summer, having DUO backup codes will make setting up your new phone a lot easier. |
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