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What is a class email list?

A class email list is a single email address that's set up for a particular class. For example if you were teaching the third section of Business Administration 101 (very unlikely at Carleton) your class email list address might be:

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If you or any of the students in the class sent an email message to this address it would be received by everyone in the class.

Why would I want to use one?

It provides an easy way to send an email message to all the students in your class without having to look up and type in each of their email addresses. It can be useful to alert students about syllabus changes, remind them of important due dates, or cancel next week's exam. Also, since students in the class can send to the list it can be used not only for one-way communication (from you to them) but also for more general communication among students in the class.

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Keep in mind that not all students read their email on a daily basis. So if you're going to be using your class email list to send out important or time-sensitive messages you'll want to make sure your students know beforehand. It would also be good to let you students know whether or not you'd like them to use the list, and if so what sort of messages would be appropriate for your course.

Why would I not want one?

Consider using Moodle, Carleton's course management system.

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If you need more information about either of these options, or deciding which one is right for your class, just contact your computing coordinator.

How do I get one?

You need to request course lists for each course you wish to have one.  You an do so on the hub.  Detailed instructions can be found on the Faculty Course Resources wiki page.

How do I use it?

All you need to do is send email to the list address. The list address includes the official 4 (or 2) letter departmental abbreviation used by the Registrar (e.g BIOL, SOAN, FRST, ENGL, CS), the course number, the section number (e.g 00, 52, 01), and a 3 letter abbreviation indicating the term (f, w, s) and the year (99, 01). It will take a form like this:

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It's important to note that you'll need to use the whole address which includes the "@lists.carleton.edu" part. Anything shorter will not work.

What is a list administrator?

As the instructor in a course with a class email list you are automatically the list administrator. You will access all of your mailing lists using your Carleton netid and password (the same as what you use for your e-mail.) As list administrator you can control many features of the list (which we'll cover later) In most cases you won't have to do anything special as list administrator. However, it's possible that a situation may arise where using the list administrator features will be important.  Here's the URL:  groups.google.com

If it's more appropriate for your particular course your coordinator can arrange to have someone else set up as the list administrator. That person will receive any administrative messages, and will be able to make any of the administrative changes described below.

How do I add/remove people from the list?

From within the list administration web site (see the previous question) you can add and remove people from the list. Keep in mind the course instructor (you) is automatically on the list, as are all the students registered for the class. And since the list is automatically updated as students add and drop you should only need to add/remove people from the list if they our outside the normal class registration process. (e.g. students assisting with the class).

You can learn how to add or remove people on this Google help page for managing groups.

Can I make a list that only I can use?

If students start sending inappropriate things to the list, or if you'd simply like to ensure the list is used only by you there is a way to block students so that only the list administrator can send messages to the list.

Various access permissions and how to change them are explained on Google's help page for view, post and moderation.

What if I want a list for something other than a class?

This system of email lists can be used for other purposes.  See this wiki page about creating Google Groups to create your own additional group.