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This service allows a department to get rid of a fax machine and receive incoming faxes through a special department emailbox. To set up this service, complete the Fax Server Setup Form and turn it in to Dave Flynn in ITS (while visiting, via campus mail, or via email). When filling out the form, the department must choose between two options for setting up the servicecontact the ITS Helpdesk at x5999 and request assistance configuring a new fax mailbox. You will need to select one of the following options in order to complete the configuration of your fax account:
- Designate one person in your department to receive and distribute faxes to others by forwarding to the mailbox of each recipient or print out fax and give to recipient. With this option, the designated individual will receive copies of any incoming fax as an email (with a PDF attachment) in their personal GMail inbox. They will also have access to the Google Group to which all fax messages are delivered, which will allow them to add additional individuals to the group and customize various aspects of the group's behavior.
- Setup everyone in your department to receive faxes from the fax emailbox. All department members can go into the Google Group to retrieve any faxes. In addition, the contact person in your department will receive a copy of each incoming fax in their personal GMail inbox. Please be careful when managing emails in this account through the Google Group interface – everyone needs to be able to delete their own faxes, and so everyone has admin privileges on this share and will be capable of reading or deleting any message contained within it.
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