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- You will receive an email in the next day or two inviting you to share the new fax mailbox. Open this email in Zimbra and click "Accept." Outlook users should now follow the instructions in Setting up your Fax mailbox in Outlook.
- You will continue to receive faxes at your old fax machine until Telecom completes their step.
- Dave Flynn will send a follow-up email to the department contact after Telecom has completed their step. At this point, faxes are now being received in your fax mailbox in email. Faxes will now longer be received at your dedicated fax machine. Dave will send a test fax to the new number with a document confirming that this is working.
Sending a fax from email
For a printout of these instructions, see Using Email to send a Fax.
Formatting the "to" address
- If you are on campus, you can use any email program to send a fax. While you are off campus, you must use the Zimbra web client to send a fax through email.
- To send a fax from email, simply use the fax number followed by "@f.x" as the address.
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- You will need to pre-fix the phone number with the following digits:
- The "9" is what gets you off campus
- The "1" is the long-distance flag.
- Example 1: given the number 503-555-4537, you would send
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- the email to 915035554537@f.x.
- Example 2: If you're dialing a 1-800-XXX-XXXX number the "1" is the same and you only need to include it once, emailing 91800XXXXXXX@f.x.
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Formatting the message and attachments
- Type plain text (no formatting in HTML or embedded images) into the body of the message,
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- You can add a PDF as an attachment.
- At this time, only PDFs will work. If you need to send another type of file, consider sending to an email account rather than a fax number
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If you are on campus, you can use any email program to send a fax. While you are off campus, you must use the Zimbra web client to send a fax through email.
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Sending a fax using an MFP
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