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Many of the settings that follow are specific to the printer driver in use for each device. Anytime you're not seeing what is described here, use the Apply button to make your last changes effective, then look again.
Windows Server Port Settings
Before creating a print queue on the print.ads.carleton.edu Windows Server, you first need a port for this specific printer. The port will be a "Standard TCP/IP Port" (not any of the other choices) with a few configuration settings: protocol Raw with the default port of 9100; SNMP Status Enabled with a community name of public and device index of 1. At the time you create such a port, the Windows Server will attempt to communicate with the device and choose settings specific to this printer; but the configuration described here works best for all print queues.
Printer driver: Xerox Global Print Driver (X-GPD) PostScript
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On HP printers with powered envelope feeders, we have received some reports that the type of media in the feeder is not being detected correctly, so a prompt to load Letter in the feeder appears. The fix appears to be to change the default media in the feeder: on the Device Settings tab, in the "Form to Tray Assignment" section, change Envelope Feeder to Envelope #10. We are also aware that printing from the envelope feeder may be very slow unless you change another setting: on the Print tab, from the menu at left choose "Adjust Paper Types", then scroll down the list to find Envelope. Change its Print Mode setting to Normal Mode; the Resistance Mode and Humidity Mode should already be Normal Mode.
Printer driver: Canon iR-ADV C5051 PostScript
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Next you need to select the types of paper that can be fed from the multi-purpose tray; i.e., all of them. Without this, users will not be able to choose paper types like Labels, Heavy, Envelope, Transparency, so the Canon will not handle those papers correctly. On the Device Settings tab, choose the Form to Tray Assignment button; with Multi-Purpose Tray selected in the Paper Source section at top, select each of the options under Paper Type until they are all selected. If asked if you're sure, answer Yes. Choose OK then Apply. Here's how to check your work: in the next section when you're setting the Printing (driver) defaults, on the Paper Source tab, if you change "Select by:" to "Paper Type", then choose the Settings button, you should see all the paper types. Be careful not to leave this tab this way: change "Select by:" back to "Paper Source", and make sure the default is Auto.
CC5051 Printing (driver) defaults
Once the printer driver, model, communications, and features are set correctly, then you can select printer default settings, which have to be set in the correct place. First, on the Advanced Tab, we do not change any of these settings except: for PaperCut-managed printers, turn off "Enable advanced printing features". (For the few printers not managed by PaperCut, leave this on for extra functionality.) Now, from the Advanced tab, choose the Printing Defaults button. The dialog boxes you see here from here on are driver-specific; for the CC5051, you see 7 tabs.
Choose the Basic Settings tab. You have the option to change the duplex default: under 1-sided/2-sided/Booklet Printing:, choose 2-sided Printing. It is appropriate to set duplex as the default for all networked printers (unless an operator has specified otherwise), and for any other printer whose Comments textbox on the General tab ends with a notation that this printer should be set to duplex by default. (That choice was made by the printer operator.) For a few Canon MFDs, there will be dual queues: a BLDGRoom-CC5051 queue for color, and a BLDGRoom-Gray-CC5051 queue to either default to grayscale (b&w) printing, or even force it. You set this in the Printing Defaults on the Basic Settings tab, where Color Mode must be set to Black and White for a default-b&w or grayscale only queue.
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Printer driver: (Lanier) Ricoh Universal Print Driver PostScript
Current version on print.ads.carleton.edu: 4.3.0.0 dated Mar 25, 2014
On all Lanier and Ricoh devices, we are using a recent Ricoh Universal Printer Driver PS (PS = PostScript), with its ability to dynamically detect the printer's features using Bi-Directional communication, via SNMP.(Note that this driver is named poorly; it shows up in a list of drivers as ""PS Driver for Universal Print", with little indication that it's for Ricoh and Lanier devices.) Therefore, the first settings to check are that Bi-Di is on, the model was detected correctly, and the printer features were detected correctly.
On the Accessories tab, make sure that "Select Model" at the top is set to auto, then choose the Update Now button. This will retrieve the printer's installed options and tray settings. At the bottom, leave "Automatically Update Printer Information" checked.
If a printer is Offline (turned off or disconnected from the network), Bi-Di communication is not going to work and so printer features and defaults cannot be set correctly. You have to get the printer back online and seen by the server before you can continue. If you're not sure if the printer is really offline or not, look it up in /wiki/spaces/itskb/pages/26119478 (CWW)–when CWW agrees that it's offline, then there is definitely a network communications problem that must be fixed. If a duplexer an option or tray is not being detected correctly, it's usually a physical problem: check that the duplexing unit option or tray is installed and seated correctly. If a duplexer an option cannot be detected correctly, then the device options must be set manually. You can see a list of the installed options on the PostScript config page, described here .
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, from looking at the options on an identical device.
Ricoh UPD Printing (driver) defaults
(to be completed)
...Once the printer driver, model, communications, and features are set correctly, then you can select printer default settings, which have to be set in the correct place. First, on the Advanced Tab, we do not change any of these settings except: for PaperCut-managed printers, turn off "Enable advanced printing features". (For the few printers not managed by PaperCut, leave this on for extra functionality.) Now, from the Advanced tab, choose the Printing Defaults button. The dialog boxes you see here from here on are driver-specific; for the CC5051, you see 7 tabs.
Choose the Basic Settings tab. You have the option to change the duplex default: under 1-sided/2-sided/Booklet Printing:, choose 2-sided Printing. It is appropriate to set duplex as the default for all networked printers (unless an operator has specified otherwise), and for any other printer whose Comments textbox on the General tab ends with a notation that this printer should be set to duplex by default. (That choice was made by the printer operator.) For a few Canon MFDs, there will be dual queues: a BLDGRoom-CC5051 queue for color, and a BLDGRoom-Gray-CC5051 queue to either default to grayscale (b&w) printing, or even force it. You set this in the Printing Defaults on the Basic Settings tab, where Color Mode must be set to Black and White for a default-b&w or grayscale only queue.
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Printer driver: (Lanier) Ricoh Universal Print Driver PostScript
Current version on print.ads.carleton.edu: 4.3.0.0 dated Mar 25, 2014
(to be completed)
Ricoh UPD Printing (driver) defaults
(to be completed)