(text in italics is under revision late Nov 2010; HPUPD sections also need updating)
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Introduction
When you create a "printer" (a print queue) on a Windows Server, you need to set its properties correctly, because these properties are passed down to the client computers printing printing to this queue, and the clients cannot override many of these properties. This document explains some of the default printer properties that we have to change. (Right-click a printer and choose Properties.)
Many of the settings that follow are specific to the printer driver in use for each device. Anytime you're not seeing what is described here, use the Apply button to make your last changes effective, then look again.
Printer driver: Xerox Global Print Driver (X-GPD) PostScript
Current version on goprint.its.carleton.edu: 5.216.1200.0.0, dated June 26, 2011
Current version on print.ads.carleton.edu: 5.246.700.0.0, dated Dec 7 26, 2011
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If a printer is Offline (turned off or disconnected from the network), Bi-Di communication is not going to work and so printer features and defaults cannot be set correctly. You have to get the printer back online and seen by the server before you can continue. If a duplexer or tray is not being detected correctly, it's usually a physical problem: check that the duplexing unit or tray is installed and seated correctly. If a duplexer cannot be detected correctly, then the device Installable Options must be set manually.
X-GPD Printing (driver) defaults
Once the printer driver, model, communications, and features are set correctly, then you can select printer default settings, which have to be set in the correct places. First, on the Advanced Tab, we do not change any of these settings except: for GoPrint-managed printers. as in the fake department SCIC, or PaperCut-managed printers, turn off "Enable advanced printing features". (For all printers not managed by GoPrint or PaperCut, leave this on for extra functionality.) Now, from the Advanced tab, choose the Printing Defaults button. The dialog boxes you see here from here on are driver-specific; for the X-GPD driver, you see 4 tabs. Choose the Advanced tab and expand the settings under Document Options-> Paper/Output. If there is a setting for Banner Page, turn it off; if there is a setting for Job Identification, change it to Disable Job ID (which turns the banner page off).
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Another choice made by the printer operator is, for color devices with a single print queue, whether the default output should be color or black and white. If the operator prefers this print queue to default to black and white (b&w), that will be noted at the end of the Comments textbox on the General tab. (Sometimes, there will be a BLDGRoom-Model queue for b&w, and another BLDGRoom-Color-Model queue for color printing.) You set this under the Printing Defaults on the Color Options tab, which normally defaults to Automatic Color (Recommended) for color-capable devices.
Printer driver: HP Universal Printing Driver (HPUPD) PCL6
Current version on goprint.its.carleton.edu: 61.115.1.10527, dated July 1, 2011
Current version on print.ads.carleton.edu: 61.118.1.11744, dated Nov 29, 2011
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Second, the HPUPD does not correctly detect a printer’s features (memory, duplex, trays, etc.) until it has communicated with the printer once. I run this detection when I install the Windows Server driver for each printer, but of course it doesn’t work if the printer is off. Until this runs once for each networked printer, with all intended add-ons installed and active on the printer, the configuration may not match the printer’s features. You can force this detection on a Windows client just like I do on the Windows Server: select the printer and choose Properties; on the Device Settings tab, scroll down and expand Installable Options, then change the Automatic Configuration dropdown to Update Now. It will immediately try to contact the printer and adjust the configuration, which you’ll see in a popup progress dialog. After this, change the Printer Status Notification setting right under that to Disabled, then choose OK.
HPUPD Printing (driver) defaults
Once the printer driver, model, communications, and features are set correctly, then you can select printer default settings, which have to be set in the correct place. First, on the Advanced Tab, we do not change any of these settings except: for GoPrint-managed printers. as in the fake department SCIC, or PaperCut-managed printers, turn off "Enable advanced printing features". (For all printers not managed by GoPrint or PaperCut, leave this on for extra functionality.) Now, from the Advanced tab, choose the Printing Defaults button. The dialog boxes you see here from here on are driver-specific; for the HPUPD, you see 8 tabs. Choose the Printing Shortcuts tab. You can choose duplex in the Print on both sides: textbox: choose Yes, flip over. It is appropriate to set duplex as the default for all networked printers (unless an operator has specified otherwise) , and for any other printer whose Comments textbox on the General tab ends with a notation that this printer should be set to duplex by default. (That choice was made by the printer operator.) Right under that, make sure the Paper type: textbox is Unspecified; anything else will cause unwanted prompts for different papers.
Printer driver: Canon iR-ADV C5051 PostScript
Current version on goprint.its.carleton.edu: 20.52.0.0, dated April 21, 2011
Current version on print.ads.carleton.edu: 20.70.0.0, dated Jan 24, 2012
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If a printer is Offline (turned off or disconnected from the network), Bi-Di communication is not going to work and so printer features and defaults cannot be set correctly. You have to get the printer back online and seen by the server before you can continue. If a duplexer or tray is not being detected correctly, it's usually a physical problem: check that the duplexing unit or tray is installed and seated correctly. If a duplexer cannot be detected correctly, then the device options must be set manually. You can see a list of the installed options on the PostScript config page, described here .
CC5051 Printing (driver) defaults
Once the printer driver, model, communications, and features are set correctly, then you can select printer default settings, which have to be set in the correct place. First, on the Advanced Tab, we do not change any of these settings except: for GoPrint-managed printers. as in the SCIC, or PaperCut-managed printers, turn off "Enable advanced printing features". (For all printers not managed by GoPrint or PaperCut, leave this on for extra functionality.) Now, from the Advanced tab, choose the Printing Defaults button. The dialog boxes you see here from here on are driver-specific; for the CC5051, you see 6 tabs.
Choose the Finishing tab. You have the option to change the duplex default: under Print Style:, choose 2-sided Printing. It is appropriate to set duplex as the default for all networked printers (unless an operator has specified otherwise), and for any other printer whose Comments textbox on the General tab ends with a notation that this printer should be set to duplex by default. (That choice was made by the printer operator.) For all Canon MFDs, there will be dual queues: a BLDGRoom-CC5051 queue for b&w, and a BLDGRoom-Color-CC5051 queue for color printing. You set this in the Printing Defaults on the Color tab, where Color Mode must be set to Black and White for the default-b&w queue.
(Not yet finished...)
Disclaimer: This information was correct as of when it was created based on Sande's best knowledge. If this page has been edited by anyone else, Sande is not responsible for the accuracy of the information.