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| OverviewAs you transition to post-Carleton life, there are a few things you should take care of during your final term days on campus, specifically regarding any digital materials that are tied to your Carleton account, which will expire after you leave During your time at Carleton you will have created documents, presentations, posters, and more that you may wish to keep. You may be the owner of resources for an organization or committee which you now need to transfer to someone else. And, of course, there's likely to be a lot of email that you may (or may not) want to keep for future reference. This page is intended to be a quick one-stop reference and reminder of the digital aspects of your Carleton career which you may want to archive or transfer. It also includes links to pages in our Knowledge Base with more detailed instructions on how to do so. | Include Page |
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| title | Class of 2023 - Digital Departure Deadline - |
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To our graduating Seniors in 2023, the deadline for reviewing, moving, and extracting your digital files is July 31st, 2023 | Individual deadlines are noted below each heading in italics.In general, it will be easier for you if you try to complete as much of the work as possible before you leave campus . After that time, you will lose access to all digital resources, including all Google apps (Gmail, Drive, etc.) and data will be unrecoverable. |
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Account Expiration Timelines
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| Students (Undergraduate Degree) | Student Account expires at the end of July of their graduating year. |
Faculty
Instrument / Vocal Instructors | Account expires 30 days after their last work date. |
| Staff (Bi-Weekly, Exempt, Union) | Account expires on their last work day. |
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Update Accounts Using Your Carleton Email Address
You should plan to update your contact information on any accounts outside that use your Carleton email address before it is shut down.
For example: if you have a social media account, or an Amazon account, that you created using your Carleton email address, you may need to update that before you lose access to your Carleton account.
Some sites want to send a confirmation email to the original address as a security precaution, to ensure that the owner of the account is authorizing the change. If you try to make this change after your Carleton account is deactivated, you won't be able to receive that confirmation. Note: It is not possible for ITS to "temporarily reactivate" your Carleton email account to accommodate this. The account is not simply deactivated, it is deleted and no longer exists.
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Archiving or Transferring Email
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While it is tempting to simply move all of your email from your Carleton Gmail account to, for example, your personal Gmail account, we suggest that you consider archiving your Carleton email instead. One of the main reasons for this is that there is no elegant method for transferring email between two different systems. The methods below will work, though they will may not transfer the labels that you have created in your Carleton account. Remember, although labels labels look like folders, they are not actual folders which means that they do not transfer. This means that all of your Carleton emails will come through in a single, very long list that you may need to sort, depending on how you want to use it. Archiving email has the advantage that you are simply downloading and storing the email for future reference, in case you need to refer back to it in the future. It helps to keep your old Carleton email separate from your current (or new) email, in a searchable location for those times that you need to refer back to it.
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During your time at Carleton, you have undoubtedly written and created a lot of material which is stored digitally in various places on our network: Course assignments in Moodle, that Photoshop masterpiece stored on Drive, collaborative documents on with Google Docs, or even a personal or class website. Once your Carleton account expires, you will lose access to these files which will eventually be deleted from our systems. The links below provide more information on accessing and transferring these types of files. |
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